How to Set Up Evergreen Webinars in Systeme.io (2026)

Plan features, pricing, and conversion benchmarks in this article are based on Systeme.io's published materials and commonly cited creator reports. They are not guarantees. Always verify current plan features, pricing, and webinar limits on systeme.io before setting up.

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Quick Answer

If you need an evergreen webinar funnel without buying a separate webinar platform, Systeme.io is one of the fastest low-cost ways to ship it in 2026. It works best when your goal is not "do webinars" in general, but capture a lead, deliver a recorded training, and move the viewer into an offer with follow-up emails and checkout already connected.

Key Takeaways

• Anchor the decision to one core workflow instead of vague future possibilities.
• Remove features that add cost without changing the next action.
• Confirm the decision with a real-world test before scaling the setup.

Decision Summary

• Choose Systeme.io if: you want webinar registration, reminder emails, replay, checkout, and upsells in the same stack without paying for a separate webinar tool.
• Hold off if: you still do not have a clear offer, your webinar cannot naturally lead into a sale, or you need a more advanced live-event platform than an all-in-one stack provides.
• Next move: launch one simple evergreen webinar tied to one specific offer, then optimize registration and replay before adding complexity.

What is an evergreen webinar?

An evergreen webinar is a pre-recorded presentation that runs on a recurring schedule (commonly every hour, every day, or every few days) without you being present. Viewers commonly register, get a confirmation, and can attend at any of the available times.

Systeme.io launched evergreen webinars commonly in late 2025 and now commonly includes them in the Webinar plan (~$39/mo annual). You can commonly run up to 10 evergreen webinars on the Webinar plan and unlimited on the Unlimited plan.

Commonly cited: this is the cheapest way to run evergreen webinars in 2026. Dedicated tools (commonly cited: EverWebinar, WebinarJam) commonly cost $40–80/mo for similar features. Systeme.io commonly bundles them with email, funnels, courses, and affiliate program for the same price.

Disclaimer: Plan features, pricing, and conversion benchmarks below are based on Systeme.io's published materials and commonly cited creator reports. They are not guarantees. Always verify current plan features and pricing on systeme.io before setting up.

Step-by-step setup (commonly cited)

Step 1: Upgrade to the Webinar plan

Commonly cited: log in to Systeme.io → Account → Plan → switch to the Webinar plan (~$39/mo annual or ~$47/mo monthly). The change is commonly immediate.

Step 2: Create a new funnel

Commonly cited process:

1. Go to Sites → Sales Funnels
2. Click Create
3. Name your funnel (e.g., "Evergreen Webinar — Free Training")
4. Select Run an evergreen webinar as the funnel type
5. Choose a template or commonly start from blank

Step 3: Set up the registration page

The registration page is where viewers enter their email to sign up. Commonly customized elements:

• Headline — what's in it for them
• Subheadline — the specific outcome or transformation
• Bullet points — what they'll learn
• Date/time selector — commonly let viewers pick when to attend
• Email field — capture their email
• CTA button — "Register now" or "Save my seat"

Systeme.io's template commonly includes all of this. Edit in the drag-and-drop editor.

Step 4: Configure the webinar schedule

Commonly cited: go to Webinars → Settings for your funnel:

• Recurring schedule — commonly "Every 15 minutes", "Every hour", "Every 2 hours", or "Specific times"
• Available dates — commonly set how many days in the future viewers can register
• Reminder emails — commonly set up to 3 reminder emails (e.g., 24 hours before, 1 hour before, 15 minutes before)
• Time zone — commonly display times in the viewer's local timezone

Step 5: Upload your webinar video

Commonly cited:

1. Go to Webinars → Content for your funnel
2. Click Upload video
3. Upload your pre-recorded presentation (commonly cited: MP4, up to 4K resolution, 5GB max file size)
4. Add a simulated chat — pre-written messages that appear during the webinar to commonly simulate live engagement (e.g., "Sarah from California: 'This is amazing!'")
5. Add a simulated Q&A — common questions and answers that commonly appear at the right timestamp
6. Add a countdown timer — appears during the registration period to commonly create urgency

Step 6: Set up the email sequence

Commonly cited: in the Automations tab, create a workflow triggered by webinar registration:

• Email 1 (immediately): Confirmation + calendar invite
• Email 2 (24 hours before): Reminder + "what you'll learn" preview
• Email 3 (1 hour before): Final reminder + join link
• Email 4 (after webinar): Replay link + offer
• Email 5 (24 hours after): Replay reminder + offer
• Email 6 (72 hours after): Final replay reminder + offer expires soon

Step 7: Add an offer

Commonly cited: during the webinar, viewers see a sales offer (a course, a coaching program, a service). Configure the offer:

1. Create a sales page with the offer details
2. Add a checkout page with Stripe or PayPal
3. Add order bumps (optional) — a smaller offer at a discount during checkout
4. Add upsells (optional) — a larger offer after the initial purchase
5. Add downsells (optional) — a smaller offer if the upsell is declined

Step 8: Test the full funnel

Commonly cited: before going live:

1. Register a test email through the registration page
2. Check that all emails arrive in the test inbox
3. Attend the webinar to make sure the video plays and the simulated chat appears
4. Complete a 1-cent test purchase to verify the checkout works
5. Check the replay email is sent and the replay link works

Step 9: Drive traffic

Commonly cited: the funnel is live. Now you need traffic:

• Email broadcasts to your existing list
• YouTube — short teaser videos linking to the registration page
• SEO blog posts ranking for "[your topic] webinar" or "[your topic] free training"
• Paid ads (Facebook, Google) once you've validated the funnel
• Partner cross-promotion with other creators in your niche

Fastest evergreen webinar funnel to ship first

For most small operators, the fastest useful version is:

1. one registration page
2. one pre-recorded webinar
3. three reminder emails
4. one replay email
5. one checkout page for one core offer

That is enough to prove whether the webinar angle can sell. Do not start with simulated complexity everywhere. Start with one offer and one path to payment.

Pricing for the offer (commonly cited)

Commonly cited evergreen webinar offers in 2026:

• $97–$297: Self-paced course
• $497–$997: Group coaching (e.g., 6 weeks of group calls)
• $1,997–$4,997: 1-on-1 coaching or premium program

Commonly cited conversion benchmarks (registration → sale):

• $97 offer: ~5–10% conversion
• $497 offer: ~2–4% conversion
• $1,997 offer: ~1–2% conversion

Commonly cited: if you're seeing ~8% conversion on a $497 offer, you have a winning funnel.

Tips for evergreen webinar success (commonly cited)

1. The webinar content matters more than the technology. A great webinar on a free tool beats a bad webinar on a $497/mo Systeme.io plan.
2. Simulated chat and Q&A matter. They make the webinar feel live, which commonly dramatically increases conversion. Viewers who commonly see "live" engagement stay 2–3x longer.
3. The offer needs to flow from the content. Don't just pitch a product. The content should commonly naturally lead to the offer.
4. Replays are huge. 60–80% of viewers commonly watch replays, not the original "live" session. Make sure the replay experience is commonly as good as the live one.
5. A/B test the registration page. The headline and CTA button copy are commonly the biggest conversion levers.
6. Set a registration deadline. "Register by [date]" commonly creates urgency. Evergreen doesn't commonly mean "always open."

Recommended Next Step

If the webinar path is really about selling through an all-in-one stack, do not stop at the setup tutorial. Compare whether Systeme.io is also the right pricing and funnel choice for the rest of your business.

• Compare adjacent tools: Best Email Marketing Tools in 2026
• Review an all-in-one option: Systeme.io Pricing in 2026
• If the choice is really webinar stack vs broader funnel stack, compare this next: Systeme.io Funnel Templates That Actually Convert
• If the choice is brand-first email vs all-in-one selling, compare this next: Mailchimp vs Systeme.io in 2026
• If the choice is creator audience vs selling engine, compare this next: Kit vs Systeme.io in 2026
• Get weekly pricing changes and trial notes: appstackpickr weekly

FAQ

Do I need a paid plan to use evergreen webinars? Commonly cited: yes. The Webinar plan ($39/mo annual) and above. The Startup plan ($14/mo) commonly has live webinars only.

How many evergreen webinars can I run? Commonly cited: Webinar plan = 10. Unlimited plan = unlimited.

Can I use my own video hosting? Commonly cited: no. Systeme.io hosts the videos itself. This is commonly cited as a feature, not a bug — you commonly don't need to set up Vimeo or Wistia.

What's the file size limit? Commonly cited: 5GB per webinar. That's commonly roughly 4 hours of 1080p video.

Can I add a chat moderator? Commonly cited: yes. You can moderate the live chat during "live" sessions. For evergreen (recorded), use the simulated chat feature to pre-write messages.

How do I track conversions? Commonly cited: Systeme.io's dashboard commonly shows registrations, attendance, click-throughs, and sales for each webinar funnel.